The first Procure to Close platform
The work your finance tools can't do, done.
Four pillars on one data model: procurement, contracts + e-Sign, AP and the close. Same record, different stages. Vakari handles the manual work no tool owns: the matching, the drafting, the chasing and the re-keying your team does by hand today.
Procurement, AP and Close · Contracts + e-Sign runs beneath all three
01 · End-to-End Procurement
From a sentence in chat to an issued PO.
The request your engineer typed in chat becomes the PR. The PR becomes the PO. The PO becomes the invoice. Same record, different stages: no syncing, no reconciliation, no translation between tools.
- Chat-based intake with intelligent disambiguation
- Contract ingestion with key-term extraction
- Multi-stage approval workflow with SLA tracking
- Vendor onboarding via magic-link portal
- Embedded e-signature for contracts and POs
- One-way Coupa import for migrating customers
02 · Autonomous AP
Every invoice, validated against the contract.
Vakari ingests invoices from any inbox. OCR, classification, and matching run the moment the email arrives. Three-way matching runs against the PO and receipt, and a fourth match, the one nobody else does, runs against the actual contract clause.
- Centralized AP mailbox with live ingestion
- 2-way, 3-way, and contract-aware matching
- Tax-aware (gross vs net) per jurisdiction
- Exception handling with stage-specific resolutions
- Per-invoice payment date: Vakari orchestrates the run
- Modern Treasury rails for ACH, wire, card, check
03 · Real-Time Close
The close, prepared from the record.
The unified record means the close starts upstream. Journal entries and accruals are prepared from approved POs, posted invoices, cleared payments and contract terms, then posted to your ERP once your team approves. The checklist itself is free. How Close works →
- Close Tasks, free: calendar, owners, due dates and sign-off
- Task management with predecessor / successor dependencies
- JE editor with seven live validation checks
- Multi-currency, multi-entity, intercompany splits
- Accruals from open POs and contract terms
- Reconciliation and flux: next on the roadmap
Built for the people who ask
Simple enough that everyone uses it. So your policy actually holds.
Most finance tools are built for the people who approve. Vakari starts with the people who ask. An employee types what they need in plain English, and the agent turns it into a complete, compliant request, routed by your policy and approval limits.
- 1No portal to learn
If you can send a message, you can make a request. No training, no forms to decode.
- 2Policy built in
Approval limits, preferred vendors and the contract on file are applied as the request is written.
- 3Adoption drives compliance
When the easy way is the compliant way, spend comes in through the front door instead of around it.
Start anywhere. Begin with one pillar, pair two so they check each other, or run all four end to end. Close Tasks is free.
See the ways to start →One contract · every stage of work
The same contract works three times.
A contract isn't a PDF in a repository. In Vakari it's a live control, pricing the request, checking the invoice, and drafting the accrual. One document, doing work the whole way through.
Before a PR is even submitted, the contract surfaces its own terms: price, renewal window, approval chain. The requester types one sentence; the agreement fills in the rest, ahead of the auto-renew lock-in.
When the invoice arrives, the same clause validates the unit price in real time. An overbill on the master agreement is caught and held before payment staging, with the exception, the source clause, and the variance in one place.
By close, the accrual already exists, drafted from the same contract terms and traceable to the source clause. There's nothing to reconcile for this vendor, because the record was connected the whole time.
Coupa stores the contract. Vakari uses it at intake, at invoice, and at close. One record, doing work the whole way through.
Contracts + e-Sign · the platform layer
A contract is more than a file. It is a live control that fires across every stage.
Contracts + e-Sign isn’t only the fourth application — it’s the connective layer beneath the other three. The same executed agreement prices the request, validates the invoice, and drafts the accrual. It’s a platform capability, not a silo.
- ProcurementTerms price the request, and the notice window surfaces the renewal ahead of an auto-renew lock-in.
- Accounts PayableThe clause validates the invoice unit price — a fourth match, against the contract, that no competitor runs.
- The CloseVolume tiers and CPI escalators fire the accrual, drafted months earlier from the same terms.
- EverywhereNative, identity-bound e-signature binds the moment of obligation on the same record.
See it work
